How to Adjust User Permissions

When a user is added to your platform, they are assigned the “Subscriber” role. Subscribers can view content and take courses assigned to them, but do not have the ability to create content or access the admin panel. Users can be assigned more than one role at a time.

• Users can be assigned more than one role at a time.
• If a user is assigned a role as an “Administrator” or “Group Leader”, you won’t see the “Subscriber” role listed in their profile because Administrators & Group Leaders already have all the same permissions as a Subscriber (plus additional ones).

User Roles #

• Administrator – has full access to all the administration features within the platform.
• Group Leader – can manage their profile and the Learning Group they are leading.
• Subscriber – read-only, can only manage their profile.

Play the Video #

Step-by-Step Process to Change User Roles #

1. Log in to the Admin Dashboard
   • Navigate to your login page and enter your admin credentials.
2. Access the Users Section
   • In the dashboard sidebar, expand the Users menu and select All Users to view the list of users on your platform.
3. Find the User to Edit
   • Locate the user you want to update. You can use the search function or scroll through the list.
4. Edit User Details
   • Click Edit under the username or email of the user you want to modify. This opens the user’s profile page.
5. Change the User Role
   • Scroll to the Role dropdown menu and select the new role you want to assign. Available options include Subscriber, Contributor, Author, Editor, and Administrator.
6. Update User
   • After selecting the desired role, scroll to the bottom of the page and click Update User to save the changes.
7. (Optional) Add or Remove Groups
   • If your platform uses groups, you can assign or remove users from these groups by selecting the appropriate options.

User Roles and Permissions #

1. Subscriber
   • Subscribers have the most limited access. They can:
     • Manage their own profiles, such as updating their passwords and personal information.
   • Best suited for members who only need to view content and receive updates without creating or editing posts.
2. Contributor
   • Contributors can:
     • Write and submit posts for review.
     • Edit their own posts (before publishing).
     • They cannot publish posts, upload files, or edit content created by others.
   • Ideal for users who will contribute content but require review before publishing.
3. Author
   • Authors have more privileges than Contributors. They can:
     • Write, edit, publish, and delete their own posts.
     • Upload files (like images) to the media library for their posts.
     • They cannot edit or delete posts created by others.
   • Suitable for users who create their own content and do not need oversight from an editor.
4. Editor
   • Editors can manage all content on the site. They have permission to:
     • Edit, publish, and delete any posts, including those created by other users.
     • Manage comments and moderate discussions.
     • They cannot make administrative changes to the site (e.g., installing plugins or changing themes).
   • Editors are well-suited for users responsible for overall content management.
5. Administrator
   • Administrators have complete control over the site. They can:
     • Create, edit, publish, and delete any content.
     • Manage plugins, themes, and site settings.
     • Add or remove users and assign roles.
   • Note: Administrators have the highest level of access. Only trusted users should have this role to prevent accidental or unauthorized changes to the site.